Safety in buildings is everything. Time, however, is all too precious. Most people in charge of facility management have many hats to wear and prefer compliance getting ticked off with minimal interruption to day to day operations.
Totally understandable. And we think that you can not only do things faster, but smarter, and more transparent than ever.
Safety Measures are the essential fire & life safety systems of a building that determine its adequacy to operate during the event of a fire or emergency.
It's like a game of Jenga; take one block away, and the whole structure is at risk of collapse.
There are a long list of components that need to be in working order, from exit doors to fire extinguishers, paths of egress & more, and each component must be inspected at regular intervals.
Hendry provides end-to-end digital service delivery to ensure an efficient, accurate and informed service & final report.
Buildings, like compliance, are complex, so if you're unsure about what building components you are required to maintain and how frequently they should get a check-up, we don't blame you.
Using an existing Occupancy Permit or Maintenance Determinations, we produce a list of ESMs and their maintenance requirements, including intervals and types of maintenance. This document is known as a Maintenance Schedule.
Where an Emergency / Building Order is placed on a building, it is a requirement under Regulation 215 that a copy of the Maintenance Determination be provided without delay.
In Victoria the correct terminology is Essential Safety Measures, where building owners and operators must engage a company, like Hendry, to undertake an Essential Safety Measures Inspection annually to issue the all-important AESMR (Annual Essential Safety Measures Report), which should be issued prior to the anniversary date of the building's Occupancy Permit.
Under the Victorian Building Act 1993 and the Building Regulations 2018, building owners, have the responsibility, regardless of the age of the building, to ensure that all essential safety measures, pieces of safety equipment, fittings or other safety measures that relate to their building are maintained in order to perform as designed.
Your AESMR & your Specialist Maintenance Contractor Logbook (SMC Logbook) must be made available within 24 hours upon request from a governing body, such as the VBA (Victorian Building Authority) in the event a building or emergency notice is issued.
Failure to provide this information can result in severe penalties and fines for non-compliance.
In NSW Safety Measures must be inspected and maintained in accordance with the EP&A Regulations. Building owners and operators are required to prepare and submit an AFSS annually to the Local Council & the NSW Fire Service.
Safety Measures Inspections and AFSS Reporting can only be undertaken by compliance professionals who have acquired accreditation as a Fire Safety Practitioner.
The AFSS certifies that all installed Essential Fire Safety Measures have been inspected, and have been assessed to be capable of performing to a standard no less than that specified in the schedule, or to which the measure was originally designed and implemented, and that the building is in a condition that did not disclose any grounds for a prosecution under Division 7.
Councils can impose fines for failing to submit an AFSS by the required due date and for each week thereafter until the AFSS is received.
Compliance Certificate: Certificate of compliance with maintenance procedures for essential safety provisions Form 3 (for some buildings prior to 1991, SA 59 applies & relates to on site documentation).
In South Australia, under the Building Code, fire safety systems are called Essential Safety Provisions and must be inspected, tested and maintained annually, where an Annual Certificate of Compliance (Form 3) is required to be lodged with Local Council.
It is the building owner, operator or occupier's responsibility to ensure all Essential Safety Provisions are being properly maintained and tested.
Section I of the National Construction Code (NCC) also regulates that when an individual takes new ownership of a building, that they have the responsibility to ensure that all Essential Safety Provisions are being properly maintained and tested and to provide annual certification (Form 3) under Regulation 76 (5) & (6).
Compliance Certificate: Occupier Statement.
In Queensland, it is a requirement that building owners, operator's and tenants have a current Occupier Statements, which ensures that all fire installations are maintained and can operate as per their design intent and protect building occupants in the event of a fire or emergency.
Maintenance and testing of fire safety installations must be carried out in accordance with requirements set out in AS 1851-2005 and at the required intervals. Queensland legislation sets out the requirements for owners/occupiers of a building to perform many duties to comply with Division 3 Regulation 54(1) of the BFSR 2008.
Division 3 Regulation 55(1) BFSR requires the occupier to perform all the requirements as stated in regulation 54(1) above on special fire services and record in a “certificate of maintenance” the details as mentioned and lodge the certificate with the commissioner within 12 months of the day of the earliest test recorded.
Records of all testing and maintenance are to be kept and produced on demand when requested by an authorised fire officer. Penalties for failure to comply with the maintenance code remain in the Building Act 1975 and the Fire and Rescue Act 1990.
Although no formal legislation requires owners and operators to submit or produce an annual certification in Tasmania, building owners are responsible for making available or having created a maintenance schedule for each site. With new or altered buildings the new schedule would normally be a Form 46. For older buildings, a Building Surveyor can create a schedule in line with the Directors Maintenance of Prescribed Essential Services Determination December 2016, this is also required in circumstances where no schedule can be located.
However, owners must be aware under the Building Regulations 2016, it is a requirement that quarterly egress and annual passive structural inspections are undertaken and a certificate of compliance supplied.
Other than requirements as listed in the National Construction Code, Part 1, there are currently no prescribed requirements in relation to Safety Measures in Western Australia.
In the Northern Territory building owners and operators have a responsibility to ensure that Safety Installations are being maintained in accordance with Part 1 of the National Construction Code and the Fire and Emergency Regulations 2011. The Northern Territory Fire and Emergency Act and Regulations apply to Class 2 – 9 buildings as outlined in Part A3.2 of the National Construction Code.
It is also a requirement of owners that the AS 3745 – 2010 Planning for Emergencies in Facilities is applied to the Safety Installations in the building. The Fire and Emergency Regulations, Regulation 11, requires owners of a prescribed building to ensure all persons who work in the building are instructed on emergency procedures.
Although there are no legislated requirements for the inspection and maintenance of Active Fire Safety Systems in the Building Regulations in the ACT, owners must comply with maintenance requirements as outlined in AS1851, which the ACT Fire Brigade regulates.
If there’s a fire, chances are you’d like to know about it sooner rather than later. That generally works when you know that Fire Safety systems have implemented to the intended standard and that they have been routinely maintained and tested.
Australian Standard 1851 sets the requirements for annual testing of Fire, Mechanical and interconnected essential safety measures and signing off on how well they are maintained.
It's called the System Interface Test (SIT), or Full-Function Fire Test and it's best performed by an independent third party, like us. We ensure the building's life safety features are operating as per their design intent from a holistic view, where each contractor oversees their area of expertise.
As a building owner or manager, you may have specialist contractors who check & maintain the active fire components in your building, things such as fire & smoke doors, fire windows and sprinklers.
What you may not be aware of is that your Occupancy Permit or Maintenance Determination may also require that the building's Passive Fire Systems undergo an annual inspection, along with an Essential Safety Measures inspection, this is necessary to sign off your building's Annual Report.
To sign off on your Annual Report, it is required that we assess your Specialist Maintenance Contractor Logbook. We consider the type maintenance performed, frequencies and accuracy of the entry, which allows us to evaluate if the works meet the compliance and building requirements and gives you peace of mind that your contractors are meeting expectations.
When there's smoke, there's usually fire... which is why buildings are fitted with fire and smoke doors to prevent the passage of fire or smoke from moving through a building but also to act as paths of access and egress for building occupants from a potential fire event. Along with passive safety measures, Fire & Smoke doors require inspection & testing according to AS1851 and may be required at either monthly, quarterly, six-monthly or, at the most, annual intervals.
Infinity allows you to compare multiple reports, from outstanding and closed defects, to risk rating breakdowns, contractor notes, inspection schedules and more. You can compare, interrogate and export data from a whole portfolio view right down to a single building or asset category.
When the construction of a building is complete, the owner of the building is responsible by law for its maintenance, in particular the building's fire safety features or Essential Safety Measures (ESM). The Building Code of Australia, Building Regulations and Australian Standards specify in precise terms requirements which must be met. Relevant state authorities enforce these obligations.
Failure to maintain compliance during any period, including during periods of inactivity, may attract severe penalties beyond the immediate impact on occupants safety.
Inspection, testing and maintenance of safety elements can occur at any of the following intervals, depending on applicable legislation in your state. Australian Standard AS 1851-2012 specifies the following intervals, which are prescribed depending on the element undergoing inspection or testing:
Monthly, Three-monthly, Six-monthly, Yearly, Five-yearly, Ten-yearly, Twenty-Five-yearly, Thirty-yearly
Most elements in most states require an annual audit and compliance sign off.
Essential Safety Measures as “Defined in Part 15 of the Building Regulations 2018" includes items listed in Schedule 8 of the Regulations such as:
Failure to maintain compliance for any duration will be observed where a governing body request is made to review your annual safety measures report, which must be "available on request after 24 hours" notice has been given.
Our registered Fire Safety Engineer project manages, coordinates and carries out the SIT test as an annual requirement and as a standalone service to Building Owners, Facility, Maintenance & Property Managers.
How we go about it;
*Critical defects, which may have an immediate or significant concern to property protection or life safety, are adequately prioritised and escalated within 24 hours.*